If you are inviting children, a few tips…
Why you might choose not to invite children /how to go about conveying the same
How to specify that children aren’t included
Clearly mention, by way of your addressing, both the invitation as well as the envelopes, that kids are excluded, for instance, Mr. & Mrs. Steve Jones. In case you get the feeling guests may not get the message, or at least certain guests may not, you could convey your ‘adults only’ rule to close relatives and friends and have them spread the word around. Remember however, that it is inappropriate to write ‘No children’ on your invitations. If specifically asked, it is best to have a standard response ready, along the lines of number constraints or limited capacity of the venue, etc.
Sending out the invitations
Traditionally, it is the bride’s parents who host the wedding and ordinarily they are responsible for sending out the invitations, receiving replies, etc. If the bride and groom are footing the bill for the entire wedding, they might take on the responsibility of sending out the invitations. Once everybody’s individual list is ready, it is time to compile all the lists and have a master list handy. An organized guest list can be extremely helpful for the following…
You might like to divide your final guest list into several columns that include…
When to send invitations
It is a good idea to send invitations about two months prior to your wedding date in ordinary circumstances, but if your wedding falls during the holiday season, as early as possible, about 3-4 months in advance might be a good idea, as your guests might want to plan their holidays accordingly. If you delay, they might have already made alternate arrangements or bookings for a holiday and will have to decline your invitation, which would result in disappointment on both sides.
Along with your invitations, you might like to request/ give guests additional information along the following lines…
Accommodation for out of towners
While the couple is not obliged to make accommodation arrangements for out of town guests, it is considered courteous to do so, or at least to make some suggestions for the same, especially as they are unfamiliar with the place.
If you are expecting a large number of out of town guests, you may be able to negotiate a good rate at a certain hotel or reserve a block of rooms.
If many of your relatives are willing to put up guests at their homes, it might be a good idea to arrive at the best match possible. For instance, an elderly couple might prefer putting up a senior guest/guests, while younger couples or those with younger/teenage children might be a better option for hosting those in the younger age group or a couple who are bringing their kids along.
In the event an out of town guest is being hosted by a relative/friend, provide them with the name, address, phone number and directions of their host, as well as request your guest to convey complete information to the host, on probable arrival and departure dates and closely coordinate with the host once the same is confirmed.
It might be a good idea to convey your gratitude to the host/hostess for thoughtfully hosting your out of town guest, with a thank-you note and a small token of your appreciation.
Guests also have to display certain common courtesies towards the bridal couple…